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PMO Coordinator - 12 month FTC
Flexible, for people who can carry out their activity from almost anywhere whilst C-19 restrictions are in place.
However, once restrictions are lifted, you will be expected to work from the West Sussex site, at least two days per week.
Contract: FTC 12 months Hours: full-time - 7 hours per week Salary: Up to £30,000 depending on experience
Benefits: 25 days' annual leave (plus bank holidays); Eligibility for annual bonus scheme; BUPA health cash plan; up to 11% Pension scheme contribution; Free annual eye test (via Specsavers); Flu vouchers; Cycle to Work scheme; Perkbox (employee benefits, discounts and 'freebies') Role Overview:
We are seeking an organised and proactive PMO Co-ordinator to assist and support the PMO, Project and Programme Managers.
The successful candidate will be required to work on a high profile Programme (OAM) to manage various admin and ad hoc admin. This includes types of risk (commercial, supplier, technical, environmental, resource).
Risks are identified through workshops and forums, logged on Risk Registers and prioritised, escalated through various channels (assurance meetings, project review boards, project working groups and steering groups). The PMO coordinator would work with Project and Programme Managers to ensure mitigation plans are in place and communicated.
Maintain, control and update all Programme Documentation such as a Standard Framework, developing Policies and updating existing Polices and Procedures (PMO Toolkit). Sharing best practice across the Programmes and between PMO's across the business, building relationships with stakeholders and brokering relationships at all levels.
Assisting with standards and templates for recording and reporting of project attributes and performance commentary.
Assisting with Health Checks, Audits and Gate Reviews.
Communication of Control Processes (Change and Risk Management).
Facilitating Dependency Workshops, Identifying Risks and Identifying Solutions
Managing and communicating the Ops StF Portfolio Plan and Programme Plans.
Assisting with Benefits Identification, Post Project Reviews & Implementation of Lessons Learned.
Facilitating Accommodation Requirements.
Providing Minutes of Meetings.
Good understanding of the Business (in particular Operations, Assets and Commercial)
Understanding of Project Life Cycle (Prince2 or MSP)
Ability to understand commercial approaches and business process
Must have an understanding of and experienced in managing risk
Planning, Communication, Managing and Prioritising Workload
Influencing and Problem Solving.
To work across a diverse team and across Directorates
Be adaptive in responsiveness to a wide range of requirements (example - meeting minutes to dependency management)
Patience and good listening skills required Qualifications and Experience Required:
Good understanding of Programme Management Office and Project Controls
Experience on Governance and Audit
Excellent organisation, planning, communication and influencing skills
Ability to write guidelines, develop processes and tools
Ability to work to targets and timescales is essential
Degree qualified and professionally qualified in a relevant profession or equivalent experience
Member of the Association for Project Management or PRINCE 2 qualification desirable