Administator

Our client require a Depot Administrator for their Oswestry Compound, to carry out general administration duties within a highways maintenance depot.

Job Responsibilites

• Process timesheets by inputting daily hours worked onto CPA and submitting copies of the timesheets to local payroll and then retain one weeks hard copies
• Collate W20 drivers hours records, scan in and submit to Transport Manager by Tuesday each week. Retain hard copies for collection and archiving as required.
• Enter Operatives worked hours onto Working time Directive tracker through Sharepoint
• Manage holiday, sickness and training time by implementing a tracker and processing in line with company requirements.
• Input GRNs into CPA and retain hard copies in depot filing system.
• Enter data from F5 forms for reactive gang hours onto Reactive gang's usage tracker
• Scan in any toolbox talks, briefings and inductions and save into appropriate folders within sharepoint
• Input HAVS information taken of daily HAVS sheets onto tracker within Sharepoint
• Completed sites paperwork collated and saved into job folder on Sharepoint
• Enter Near misses onto Airsweb*
• Waste transfer notes saved onto sharepoint in appropriate folders
• Update Gang packs by inserting any renewed paperwork *
• Ensure that F8s, IAF and site photos are collated and submitted to Emergency callouts Coordinator *
• Manage the depot filing system and sharepoint folders are updated and are accurate and structured ensuring that all paperwork is retained as required and filed for reference
• Obtain Stats information from the Prove it system as directed by the Supervisors
• Support the Supervisors by assisting with workflow management through Confirm.
• Carry out any administrative and/or operational support duties as required

40 hrs Monday to Friday 07:30am -16:30pm, 1 hr unpaid lunch break