Job summary

Role title: Document Controller
Location: Finland
Start Date: Asap
Type: Permanent

Key skills required for this role

Document control, SAP, Data Centre

Important

Experience working in a construction environment

Job description

The Company
Our client is a leading Mechanical, Electrical and instrumentation contractor with projects in Ireland, Mainland Europe, the Nordics and the UK. They are involved in projects across many sectors such as Pharmaceutical, Data Centre, Healthcare, Education, Commercial and Power Generation.

Role Description:
Join a dynamic team that's at the forefront of delivering cutting-edge construction solutions. We are committed to building and managing intricate engineering & construction projects that have a transformative impact on businesses and communities worldwide. Our team is driven by innovation, determination, and a relentless focus on excellence.
We specialize in a range of sectors, from Enterprise Data Centres, Advanced Technology & Life Sciences, Hyperscale Data Centres, to Fire Protection and Technical Support Services (TSS). Our people are our greatest asset, and we are dedicated to providing them with challenging opportunities in a supportive environment, empowering them to reach their full potential.
Key Responsibilities:

• Ensure timely distribution of documents & drawings to project personnel.
• Adhere to company procedures & guidelines.
• Distribute drawing transmittals and submittals to clients.
• Receive and quality check all transmitted drawings and documents from lead consultants.
• Manage the return of quarantined documents for correction and re-issue.
• Oversee the document control software system and provide training to users.
• Maintain controlled document registers and related documentation.
• Generate reports for PM, Client, BI.
• Handle general administration tasks.
• Perform data entry on SAP, run SAP reports and queries.
• Collaborate with Safety Manager and Client.
• Update organizational charts regularly.
• Manage office stock, handle printing requests, assist expats with paperwork, and approve invoice payments.
• Undertake all other duties associated with the role.

Essential Qualifications:

• Proven administration experience.
• Fluency in both Spanish and English.
• Proficiency in Microsoft Word, Excel, Outlook.
• Ability to manage site paperwork effectively.
• Excellent telephone etiquette.
• Keen attention to detail.
• Ability to multitask and thrive under pressure.
• Strong interpersonal and organizational skills.
• Commitment to quality and presentation of work.
• Outstanding communication skills.

Desirable Skills:

• Prior experience in the construction or engineering industry (not mandatory).
• Familiarity with SAP (training will be provided if needed).