Job summary

As a project coordinator you will provide day to day support to your project manager and be the key link between the externally based PM and the internal business departments. You will perform tasks from order stage to project completion.

Key skills required for this role

Project Coordinator, HVAC, ISO 9001, RAMS, DOR's, client & Supplier management

Important

Project Coordinator, HVAC, ISO 9001, RAMS, DOR's, client & Supplier management

Job description

Project Coordinator

Hours: 8am-4.30pm Monday to Friday
Salary: £22,000
Permanent position

Purpose:

As a project coordinator you will provide day to day support to your project manager and be the key link between the externally based PM and the internal business departments. You will perform various coordinating tasks from order stage to project completion. To succeed in this role, you should have excellent time management and communication skills, as you will collaborate with Project Managers, clients and internal teams to ensure that all projects are completed on time, within budget and meet high quality standards. You will also provide the necessary reporting structures required by our clients for full project visibility.

Role and responsibilities:

• Coordinate all project management activities, resources, equipment, and information.
• From receipt of order drive handover meetings and ensure projects are setup and visible to the PM
• Call and coordinate design reviews where required.
• Setup project invoicing based on expected delivery dates and ensured invoice values are in the correct month.
• Raise purchase order request, DORs and change notes as required by the project.
• Provide all required project information such as delivery dates and requirements and ensure this is visible in the required formats to other departments.
• Pre plan labour based on parts lead times and client expectations.
• Escalate any foreseeable labour issues to the PM as early as possible and assist in managing client expectations.
• Request technical visits and ensure works instructions and all required install information is provided by the relevant departments to support the site works.
• Prepare draft RAMS, programmes, and handovers for the PM.
• Oversee project procurement of both additional materials and equipment.
• Provide meeting minutes and allocate actions when required.
• Act as the internal point of contact and communicate project status weekly.
• Maintain comprehensive project documentation and ensure all required project information is uploaded in line with client requirements and time frames.
• Ensure all works are correctly invoiced at month end.
• Ensure Purchase orders are booked in before month end closeout.
• Provide any additional functions as required by the PM to ensure successful project completion.
• Any other duties deemed appropriate by your Line Manager

Education and training

• Good standard of GCSE (or equivalent) education to include Maths and English at Grade C or 4-5
• Good Understanding of Microsoft Applications
• BTEC Level 1 in Business Management

Experience

• Experience in project co-ordination
• Construction or HVAC industry experience
• Office experience and able to manage priorities.
• Delivering a high standard of customer experience
• Knowledge of BSI 9001
• Good understanding of Microsoft Projects
• Strong understanding Health & Safety legislation and good practice
• Working knowledge of Business KPI's / drivers