Job summary

My client is looking for an Office Assistant in downtown Toronto for a 12 month contract.

Key skills required for this role

assistant, office assistant, administrator

Important

https://www.matchtech.com/

Job description

• Description:

  * Provide administrative support to the office and coordination of events. * Support staff with a variety of administrative and operational tasks on a daily basis. * Support Projects with a variety of administrative tasks * Responsible for maintaining the office reception area, greeting guests, and referring callers to appropriate parties. * Occasionally assist with meeting coordination. This may include client meetings, trainings, stakeholder meetings, office management meetings, etc. * Coordinate and manage office events and activities. Oversee catering and conference room management for events, including event set up and tear down. * Assist office leadership team with conference calls, related conference roomset up, and meeting coordination as requested. * Prepare messaging and correspondence including emails, meeting agendas and meeting minutes. * Responsible for gathering, compiling, verifying, proofreading, and analyzing information to prepare documents such as memos, letters, reports and PowerPoint presentations. * Maintain seating and organizational charts in Visio. (Support Office Administrator) * Monitor and review standard expenditures to ensure the office's activities are conducted within established budgets. Process office accounts payable invoices. * Coordinate and maintain overall office appearance including the breakroom, furniture, equipment, and supply inventory. * Coordinate with Security in WHQ for office access security badging. * Support management and human resources with new hires and separations. * Manage office correspondence, letters, packages, etc. * Coordinate with building management on office maintenance. * Performs other duties as assigned

• Requirements:

  High School Diploma/GED and 3 years related administrative experience Required or Associate Degree and 1 year related administrative experience Required Proficient in Microsoft Office suite. Ability to learn new ERP software systems. Effective verbal and written communication, interpersonal, problem solving, and analytical skills. High attention to detail and ability to maintain high level of accuracy in preparing information. Effective time management skills and ability to multitask. Effectively work with a variety of personalities and always maintain a pleasant demeanor.