Job summary

Our client, an Defence and Security supplier is looking for a PMO Administrator to join them on a contract basis at their site in Tewkesbury.

Key skills required for this role

SAP, Project Administrator, PMO, Defence

Important

Project Support

Job description

Our client, an Defence and Security supplier is looking for a PMO Administrator to join them on a contract basis at their site in Tewkesbury.

• Due to the nature of the role, applicants must hold the British nationality and be eligible to obtain SC Clearance.
• 6-month initial contract.
• Hybrid working, 2-3 days per week onsite in Tewkesbury.
• Rates are open to discussion, inside IR35

Responsibilities of the role:

• Provide support to Programme Management Office Lead/PMO Analysts/Project Controllers all in aspects of diary management, email inbox management, record management and version controlling
• Work with the Project Managers and Engineering Team Leads on closing out actions allocation at the bi-weekly meeting regarding resource allocations
• Support the Project Management Organisation to produce
• Support Internal /External Audits and project governance, by supporting the team with filing the record of approvals and maintaining the project management database with appropriate evidence.
• Coordinate the Contract Acceptance process, working closely with Project Management Office team, Finance and Commercial to drive through the appropriate approvals and maintenance of business system data.

• Contract Accept and Sales Order Support for Project Orders
• Logging all new Project orders
• Chasing approval of the orders
• Filing approved documents / order confirmations
• Raising the SAP (YBP) sales orders and linking to the project
• Resourcing / Demand plan
• Support the bi-weekly resource meeting. - take actions
• Chase actions from the resource meetings,
• Creating new project sites for the forecast work to win
• Closing out project sites when the forecast opportunity has been lost
• Chase future schedules required at are missing
• Help to generate Gate 3 resource charts (using excel)
• Data Management
• completion of Project Server data fields,
• enterprise resource pool maintenance (Adding new starter and leavers of the business)
• Project review action chasing and closing out
• Administration Support for Project Server
• Updates to Project sites,
• Sharepoint/project server project templates,
• New data fields,
• Data field maintenance
• Management of the PMO inbox.
• The Maintenance of the cadence calendar and management of all meetings
• Gate meetings,
• Change Control,
• Project Reviews
• Room bookings
• Integrated Business Management System Maintenance and process document updates

Experience & Skills:

Essential:

• Demonstrable direct experience of high-level administration and organizational skills
• Highly computer literate including MS Office and user of Teams and Sharepoint
• Strong interpersonal skills combined with experience of communicating with people at all levels of the business
• Diary Management using MS Outlook.