Executive Assistant

Ref No. EMP444679
Location Telford, England
Start date ASAP
Job type Contract (12 Months )
Job Status Closed
You can not apply for this job as its status is Closed.
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BAE Systems require an Executive Assistant to join their team on a 12 month contract in Telford, Shropshire.


2-5 years of professional experience supporting an executive

The Job

Job Description

The role of the Executive Assistant (EA) is to provide full administrative and secretarial support to the Managing Director and other members of the leadership team, assisting in the provision of complex diary management, travel co-ordination and administration of a high volume of emails & paperwork ensuring deadlines are met. The Executive Assistant completes operational and administrative duties, ensuring timely completion and compliance with established internal standards.

The EA handles daily calls and inquiries of the Managing Director and leadership team and responds independently to routine issues and questions. This role serves as a liaison with others within and outside the company handling activities such as event planning, travel arrangements and project follow up.


Receive and screen phone calls and electronic communications

Organising travel and preparing complex travel itineraries

Booking rooms and catering for a range of events and takes responsibility for preparing rooms and setting out catering. Ensure meetings are properly resources in terms of facilities, equipment and administrative support

Assisting with the preparation of a variety of documents, to include compiling PowerPoint decks to a high standard

Dealing with day-to-day queries as necessary in a professional manner, forwarding queries on to the relevant party if needed

Ensuring that company policies and procedures are adhered to

Writing reports, executive summaries, meeting minutes and preparing presentations

Ensure that business travel mileage is calculated and recorded appropriately to support expense claims

Act as a liaison and knowledgeable resource for clients and other external contacts

Maintain effective professional relationships with vendors and business contacts

Complete time sheets and process personal expense reports

Manage other special assignments as needed

Ability to undertake travel as required

Undertake other Ad Hoc administration duties as directed by the Managing Director

The Individual

Ability to interpret and understand RBSL including Rheinmetall Defence and BAE Systems, policies and rules;

High level communication and influencing skills

The ability to lead discussions and negotiate complex commercial outcomes when required

At least 2-5 years of professional experience supporting an executive

Ability to Multi-task

Discreet and maintain confidentiality at all times

Experienced in a broad range of office procedures and processes

Experience of working in a global company with multiple sites is desirable

IT literate particularly around MS Outlook, Word, Excel and PowerPoint, and capability with other technology platforms

Ability to work to tight timelines and able to produce high quality work whilst under pressure

Strong organization skills with the ability to prioritize and manage several different workstreams at once without close supervision

Proactive in approach, thinks ahead and anticipates and deals with issues without being prompted

Numerate with a strong attention to detail, sets high standards for own wor

Good communication skills, both written and verbal.

Matchtech acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers and is part of Gattaca Plc.

Gattaca Plc provides support services to Matchtech and may assist with processing your application.

You can not apply for this job as its status is Closed.
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