Personal Assistant - 12 month contract - Glascoed, Monmouthshire - £19.97 ph UMB or £15 ph PAYE (Inside IR35)
The Umbrella rate quoted above is the Gross Umbrella rate (i.e. the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.
The Role
The Personal Assistant (PA) will provide administrative support to 3-4 Directors and will be managed, supported and directed by a Team Leader.
This will be a part-time position, working 20 hours over the week.
Role Responsibilities:
Not limited to…
- Maintaining the Director's complex calendar - scheduling of meetings, conference calls and appointments, ensuring effective utilisation of time and travel
- Ensure paperwork is readily available for the Director in order to prepare for forthcoming meetings
- Process monthly expense claims ensuring that business travel is recorded and submitted appropriately
- Coordinating travel, hotel and transportation both local and international
- Ensure information is filed correctly and easily accessible via online Portal
- Maintain effective professional relationships with vendors and business contacts
- Support and action other supplementary services, such as, hospitality, visitor information, site visits, IT requests
What are BAE Systems looking for from you?
- Substantial experience of providing a secretarial and/or administrative service to Senior Executives
- Discreet and maintain confidentiality at all times
- Must be able to use MS Office [Word, Excel, PowerPoint and Outlook]
- Excellent Communication Skills [Verbal and Written]
- Excellent team player
- Ability to Multi-task
Security Requirements: BPSS
This role requires you to obtain a basic disclosure along with employment reference checks before starting.
