Our client, a prominent entity in the Defence & Security sector, is currently seeking a Project Data Manager on a contract basis. This role can be based from the sites in Hampshire, Surrey or Gloucestershire and is pivotal in embedding updated project processes and enhancing project data quality following recent internal systems changes.
Key Responsibilities:
Systems and Data Management
- Update, validate and maintain accurate project data within IFS and ProFinda.
- Reduce the backlog of outstanding project records to enable reliable forecasting and reporting.
- Become an expert operational user of IFS and ProFinda to support and complement existing SuperUsers.
Process Coordination & Adoption
- Support the embedding of updated project processes and ownership structures introduced through FREEDOM.
- Establish a clear and scalable method for managing, prioritising and resolving project data support requests.
- Conduct routine quality and compliance checks to ensure process steps and data standards are consistently met.
Cross-Functional Collaboration
- Work closely with PMO, Sales and Delivery teams to ensure clear understanding of process steps, hand‑offs and responsibilities.
- Engage stakeholders across Defence and wider functions to ensure alignment with business rhythms and reporting cadences.
Documentation & Reporting
- Produce and maintain clear documentation of project processes and system workflows to support BAU adoption.
- Provide regular progress updates on backlog reduction, data quality, and process embedding, escalating risks or issues as required.
Transition to BAU
- Support the stabilisation of project-data workflows to enable smooth transition back to permanent BAU roles.
- Contribute to knowledge transfer and handover activities as permanent resources join the function.
Job Requirements:
Essential
- Experience working with multiple internal teams and managing effective communication across functions.
- Demonstrable experience working within structured processes, workflows or governance frameworks.
- Experience using business or project systems (e.g., ERP, CRM, forecasting or reporting tools) with strong attention to data quality and detail.
- Ability to manage multiple tasks, adapt to shifting priorities and meet deadlines reliably.
- Capable of identifying inaccuracies or gaps in data and processes, and supporting teams in resolving them.
- Clear and concise communication skills, able to convey updates and guidance across varied stakeholders.
- Experience contributing effectively in cross-functional teams without needing formal leadership responsibilities.
- Willingness to undertake a mix of process-focused and operational tasks during periods of organisational change.
Desirable
- Exposure to project management frameworks such as APM, PRINCE2, Agile.
- Experience in environments undergoing system or process transformation.
If you are an experienced Project Data Manager with a strong background in project management methodologies and data management within the Defence & Security sector, we would love to hear from you. Apply now to join our client's dedicated team and make a significant impact over the next six months.
