Location: Yeovil (4 days per week onsite)
Duration: 6 month initial contract
Rate: £15.28ph PAYE (Inside IR35)
Role details:
Our client, a leading defence and aerospace company, are seeking a proactive and organised Administrator to join their team on a contract basis in Yeovil, fully onsite. Working within the Defence & Security and Aerospace sectors, this role involves providing comprehensive administrative and coordination support, ensuring smooth operational support, maintaining accurate records, and facilitating key governance activities.
Key Responsibilities:
- Provide day-to-day administrative support to the team and wider stakeholders
- Manage calendars, meetings, and correspondence using Microsoft Outlook
- Prepare professional documentation, presentations, and reports using Microsoft Word, Excel, and PowerPoint
- Maintain organised filing systems and accurate records
Additional taskings:
Change Control Support:
- Facilitate change control processes in line with governance requirements
- Schedule and coordinate change review meetings
- Prepare and circulate change documentation
- Capture minutes, actions, and decisions, and track actions to closure
- Ensure change logs are maintained accurately and updated regularly
Finance Support:
- Assist with cost monitoring and tracking against budgets
- Maintain financial records and support reporting activities
- Raise purchase orders and track invoices where required
- Support financial forecasting and data collation activities
Risk Register Management:
- Maintain and monitor the team's risk register
- Support regular risk review meetings
- Update risk status, actions, and mitigation plans
- Escalate risks as required in line with governance processes
Communication & Coordination:
- Draft and distribute clear communications tailored to appropriate audiences
- Ensure key messages are understood and aligned with business objectives
- Support the preparation of briefing packs and stakeholder updates
- Act as a coordination point between teams and functions
What we are looking for in you:
- Strong / Proven Microsoft Office skills, particularly:
- Outlook (calendar and inbox management)
- Excel (data tracking, basic formulas, reporting)
- PowerPoint (professional presentation preparation)
- Experience supporting structured processes such as change control or governance reviews
- Basic financial awareness and experience supporting cost monitoring
- Experience maintaining logs or registers (e.g., risk, actions, change)
- Excellent organisational and time-management skills
- Strong written and verbal communication skills
- High attention to detail and accuracy
Key Competencies:
- Organisation and prioritisation
- Process discipline and governance awareness
- Attention to detail
- Professional communication
- Proactive and collaborative approach
- Ability to handle confidential or sensitive information appropriately
If you have the required skills and are looking for a challenging role within the Defence & Security and Aerospace sectors, we look forward to hearing from you. Apply now to join our clients team and take your career to the next level.
