Our client, a leading organisation in the Defence & Security sector, is currently seeking a Programme Documentation Manager to support their ambitious initiatives at Warminster. This role is fundamental to ensuring the integrity, governance, and continuous improvement of programme and service documentation within a high-tempo, multi-stakeholder environment. You will play a key part in enabling effective decision-making, programme assurance, and knowledge continuity, all while supporting the transformation of military training systems for the British Army.
Key Responsibilities:
- Maintain and control the document hierarchy in line with the Integrated Programme Management Plan (IPMP) and contractual schedules
- Own the document control process, including version control, approvals, publication, and archiving
- Coordinate and quality-assure documentation inputs for governance forums such as the Strategic Leadership Board, Senior Executive Board, and Business Management Board
- Ensure all board papers, artefacts, minutes, and inputs meet quality standards and deadlines
- Support the management of documentation lifecycle for planned and unplanned programme changes
- Maintain repositories for programme documentation, including Change Control Board outputs, Impact Assessments, Business Cases, and ATPs
- Coordinate assurance evidence for governance, reporting, and audit requirements, supporting ISO 9001, ISO 44001 and OMNIA QMS compliance
- Act as super-user and custodian for documentation systems such as SharePoint, Teams, ARM, MS Project, and Power BI/Power Apps, ensuring documentation aligns with data from systems of record
Job Requirements:
- Experience managing documentation within a structured programme environment, preferably defence focused
- Strong understanding of governance, assurance, and audit processes and requirements
- Proficiency in M365 tools including SharePoint, Teams, and version control systems
- Exceptional writing, editing, and information-structuring skills
- Highly organised with meticulous attention to detail
- Effective stakeholder engagement and interpersonal skills
- Proactive, self-driven approach with ability to anticipate documentation needs
- Relevant experience supporting senior programme boards and high-tempo environments
Benefits:
- Opportunity to contribute to transformative military training programmes
- Engagement in high-impact, collaborative projects within the defence sector
- Supportive environment promoting professional growth and development
- Varied and challenging work supporting national defence initiatives
If you demonstrate a passion for serving and have the drive to deliver excellence in programme documentation, this is your chance to make an impact. Apply now to join our client's mission to redefine military training and support Britain's defence capabilities.
The role is Hybrid working - based in Warminster, UK. Successful candidate must be eligible for SC Clearance.
