Executive Assistant - 12 month contract - Filton, Frimley or Weymouth - £26.76 ph UMB or £20 ph PAYE (Inside IR35)
The Umbrella rate quoted above is the Gross Umbrella rate (i.e. the rate we pay to the Umbrella Company inclusive of ALL employment costs). Please note, the rate paid by the Umbrella will be less, as will a Limited Deemed rate or Agency PAYE rate. Please get in touch to discuss the rates via these different payment vehicles.
The Role
- Is in a high level Business Support role, working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executives team.
- Will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/ situations with diplomacy, discretion and sensitivity.
Role Responsibilities:
Not limited to…
- Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
- Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
- Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
- Ensure efficient management of the Executive's diary. g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
- Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
- Will be required to manage and process the Executives expenses/invoices. Including budget management where directed by the Executive.
- May be required to support and/or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc.
- May, on occasion, be required to perform ad-hoc project work as directed by the Executive.
What are BAE Systems looking for from you?
- Proven experience as an Executive Assistant supporting a Senior Executive, or in a senior administrative role
- Educated to a good general standard
- Exceptional organisation skills, with the ability to manage complex diaries, inboxes and competing priorities
- Trusted to handle highly confidential and sensitive information with total discretion
- Strong relationship‑builder, confident engaging with senior leaders and internal/external stakeholders
- Excellent administrative capability, including preparing high‑quality reports, papers and committee documentation
- Proactive, resourceful and able to anticipate executive needs
- Confident managing travel, meetings, expenses, invoices and budgets
- Strong business awareness and understanding of organisational structures and senior stakeholders
- Excellent IT skills, including advanced MS Office (Outlook, Word, Excel, PowerPoint) and digital communication tools
- Clear, professional communicator with tact and diplomacy at all levels
- Strong problem‑solving skills, using judgement and previous experience
- Demonstrable SMART time‑management skills
- Flexible and adaptable, willing to take on ad‑hoc projects and delegated responsibilities
Security Requirements: SC & UK EYES ONLY
This role will require the person to hold full Security Clearance (SC) prior to working onsite. You will need to obtain a BPSS check as part of this process. You must currently hold or be eligible and willing to obtain SC and you must be eligible to work in the UK without sponsorship and have lived and worked in the UK for a minimum 5 year period. If you are unsure as to whether you are eligible, please contact me to discuss.
This role also requires you to be a sole British national and therefore hold no other nationalities.
