Job summary

Personal Assistant - £26ph UMB - Filton - 12 month

Key skills required for this role

Personal Assistant

Important

Personal Assistant

Job description

Is in a high level Business Support role, working directly with one Senior Executive to provide full Confidential/Executive Assistant support, and may be required to provide specific administrative support to the Executives team.

Will possess strong communication skills including the ability to handle confidential, difficult or sensitive information/ situations with diplomacy, discretion and sensitivity.

Responsibilities:

• Provide efficient, responsive, and confidential Executive Assistant support to a Senior Executive, ensuring that the priorities of the Executive are actioned and achieved.
• Organise and summarise papers and reports, conducting additional research where necessary, to ensure that the Executive is in possession of all relevant background information needed.
• Manage all incoming communications (mail, telephone calls and messages); draft responses; redirecting where appropriate; obtaining additional information as necessary.
• Ensure efficient management of the Executive's diary. E.g. schedule appointments, travel itineraries and accommodation requirements, ensuring optimum use of the Executive's time.
• Utilise detailed business and organisational awareness to ensure effective engagement with senior executives and external contacts on behalf of the Executive.
• Will be required to manage and process the Executives expenses/invoices. Including budget management where directed by the Executive.
• May be required to support and/or deliver additional delegated responsibilities on behalf of the Executive e.g. Data lead, SHE, BCM, etc.
• May, on occasion, be required to perform ad-hoc project work as directed by the Executive.