Executive Secretary

Ref No. EMP431561
Salary £21.48/hour
Location Preston, England
Start date ASAP
Job type Contract (12 months)
Job Status Now Interviewing

Introduction

Executive Secretary - Samlesbury - 12 month Contract - £16.97 PAYE or LTD/UMB on requested.

Important

Knowledge of the operational framework in terms of policies and procedures

The Job

Job Description

This is a very busy role requiring the successful candidate to interact on a daily basis with senior people both external and internal to the business. As Executive Secretary your key responsibilities will involve:

Stakeholder Management * Excellent communication skills required for regular contact at all levels of the organisation and external contact with the Customer and Suppliers. * Employing appropriate interpersonal skills in stakeholder management. * Meeting co-ordinator, meet and greet. * Ability to build effective relationships at all levels and to work effectively as a team member. * Dissemination of information. * Managing customer expectations.

Diary/Work Management * Knowledge of BAE SYSTEMS' policies, procedures, practices and products is required. * Thorough understanding of MAI business priorities and objectives. * Diary management (travel, time management, task management, meeting packs etc.). * Ability to set up webex and HDVC - local and international as required * Email management (draft responses, delegated to action, correspondence, archiving) * The ability to manage numerous conflicting priorities and last minute requests and to work to demanding timescales under pressure is critical. * Coordination of visitors to site including tours as required * Prioritising workload, use own initiative, multi -tasking. * Continuously seek improvements and share best practice.

Document Creation & Management * Co-ordination of briefing material to appropriate timescales and in a suitable format required. * Appropriately deal with highly sensitive, confidential or privileged information. * Office Management (stationary, meetings, paper work, record management) * Administration, fling and printing. * Document management (confidentiality, security, classifications). * Preparing materials for meetings (agenda, minutes, slides, notes, actions). * Preparation of presentation material (using PowerPoint).

Planning & Organising * Ability to work on own initiative and to take independent action where required. * Sound judgement required in decision making and problem solving.

As Executive Secretary your key skills will include: * The successful candidate will be highly professional in approach and have the ability to manage heavy workload and challenges whilst working flexibly and proactively. * Proficient in the use of IT Systems (e.g. global Intranet, Successfactors,). * Reconciliation and submission of expenses using the Concur system * 'Strong IT skills, particularly creating, updating and consolidating PowerPoint, Word and Excel documents * Knowledge of the operational framework in terms of policies and procedures, (e.g. Code of Conduct, Gifts & Hospitality etc.).

Matchtech acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers and is part of Gattaca Plc.

Gattaca Plc provides support services to Matchtech and may assist with processing your application.

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